Running your own business is probably the best decision you ever made – but it does come with its own challenges.
We’ve been working with the team at Evalu-8 to design and build a platform which we know will take away some of the noise – allowing you to get on with running your business.
Our Evalu-8 platform allows you to keep track of holidays, sickness, shift patterns and expenses amongst other things all in one place.
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Making your work life simple
Questions questions questions….How many days holiday they have left? Where a copy of their contract is? Where the expenses form is? When their next shift is?
Ask yourself how many times a week you must deal with questions from staff members. Not to mention the various spreadsheets you have open at any one time to be able to tell them the answer.
Your work life is busy. We want to give you some hours back.
Electronic personnel files
Reduce the effort involved in searching for employee related information. The personnel files section stores everything in one place so it is easily accessible at any time, from any device, anywhere.
Employees can claim both purchase expenses and mileage expenses within seconds. Use purchase codes and references, upload a receipt, and send. Approvers can view a comprehensive report, approve the expense, mark it as paid, then reconciled and add it to the payroll report. Employees will be notified each step of the way
Leave and absence management
Save hours of time with the leave/holiday booking tool. Employees can log on to the portal or use the mobile app to see how many days/hours leave they have remaining and then request time off. Approval requests are sent to managers who can easily see who else is off at that time.
Store and control employee documents
Generate letters or documents using the letter generation tool and distribute it to the relevant employee(s) within seconds. Upload, distribute and store any kind of document (including videos and audio recordings) securely. Request employees declare they have read and understood and or sign the documents you share with them.
Health and Safety and Human Resources Services.
Health and Safety Tool
Throw away the expensive, paper-based accident book with this useful feature. Record accidents and access information within seconds via the reports. Capture the information required by the Health and Safety executive with the built-in accident log.
Conduct risk assessments
Create a risk assessment within minutes and in just three easy steps: identify the risk, who may be impacted, the hazards, the possible outcomes, likelihood control measures. Automatically produce a NEBOSH/IOSH style risk assessment report PDF and a QR code which can be placed on or near the risk and scanned to reveal the report. Effortlessly find and view all risk assessments which are stored securely within the reports section.
Safety and risk audits
Ensure compliance by using the various checklist templates for risk audits and assessments, or effortlessly create and customise your own using the evaluation tool. Conduct audits by employee, department and sites and assess the results using the traffic light-based reporting system.
Store, send and sign safe working procedures
Make it easy for employees to receive important policies, safe working procedures, toolbox talks and so on via the company documents section. Create or upload any type of document, send to the relevant employees, and track them to ensure they have been read, understood, and signed for. Produce an audit trail of compliance that is accessible on any device, at any time.
SafeWorkforce provides tailored, cost-effective Health and Safety and Human Resources advisory support, delivered by industry experts.
Time and Attendance Tool
Comprehensive leave, sick leave, lateness, and other absence reports keep you informed. Spot emerging absence trends with the colour coded graphs and charts. Record the reason for absence, whether it relates to known conditions, should contribute to the Bradford Factor score, whether fit notes and other medical certificates have been provided and return to work meeting scheduled.
Automatically generated time sheets
Save hours of time and ditch the spreadsheets with timesheets that are automatically generated by clocking in and out activity. Each clock in and out activity is recorded, and colour coded for ease. See where clock ins and outs took place on a map and identify the device, IP address and browser used to clock in. Track over (and under) time and link clocking activity to the payroll report.
Bradford factor scoring
Objectively manage absence using the Bradford factor scoring system. Customise the score thresholds and select which absences should contribute towards the score. Managers can view the “league table of shame” to ensure appropriate action has taken place.
Clocking in and out
Employees can clock in and out at the touch or click of a button on any device, or by scanning their phone against a QR code. Control and restrict how and when employees clock in and out and receive notifications if late. Link existing clocking methods via API and add notes to clock ins and outs if required.
Put together a shift rota within three mouse clicks and distribute to your employees with a fourth. View the cost of the shift before you publish it, ensuring you operate within your budget. Create open shifts for casual workers to ensure all necessary hours are covered. Choose whether employees can swap or decline shifts. Employees can see their shifts on any device, at any time making it easy to keep them informed.
Our team at SafeWorkforce will become an extension of your business, providing a tailored, cost effective Health and Safety and Human Resources advisory support, delivered by industry experts.
Training expiry reminders
Have the security of knowing you will be reminded before training expiry dates come around. Set who should receive reminders and how long in advance they should be received.
Store all employee training information in one, easy to access place. Record all qualifications, courses attended, results, expiry, costs, and training provider details for a full audit trail of both internal and external training.
Training matrix reports
Identify which employees are trained in which areas within seconds using the matrix report. See if any training is coming up for renewal, look at the associated costs, providers, and qualifications.
What we do? We began to add even more sparkle to Christmas with beautiful lights designed to look fabulous and work perfectly, year after year. But then we realised that good times are not just for Christmas. So, we made it our mission to seek out the most beautiful and inspiring lighting in the world, for every occasion and every day of the year. All lovingly selected and sourced by our expert team to offer great value, cutting-edge design, and brilliant quality.
Why we chose Alcumus Evalu-8? We have been lucky our business has grown rapidly over the past year meaning we have employed a lot more people. With this growth has come a lot more HR led administration, something we were finding hard to cope with and it was taking up a huge amount of time. We would have 5 different spreadsheets open at once! And with people working from home or in the warehouse or out on the road it was becoming unmanageable.
What it offers us? The Evalu-8 platform was configured for the specific needs of our business. It gives us loads of great tools like the holiday booking tool, which means our staff can go on to the platform and book out holiday which we can then approve, allowing us to see who else in holiday at the same time. We also have the sickness log allowing us to view patterns of sickness across our business. The other tools we could not live without the expenses tool, it is a god send – the teams who are out on the road can simply upload pictures of their receipts on to Evalu-8 for us to process. Its great to have everyone personnel files in one place where we can access contracts and training certificates.
Evalu-8 Learning Centre
Why we love it? All those emails and questions about holidays and contracts have disappeared. All the employees have access so they can view everything relating to them; and managers can get a view of their teams. We feel totally in control of our HR process and ourselves now have a central place where we can access everything we need. And the fact there is an app is a bonus!
Who would benefit? Anyone who is looking to move the HR admin online would benefit from Evalu-8 as it does everything we need. I think it would also be great for businesses who are rapidly growing and have people working off site a lot of the time.
Don’t just take our word for it...
Here’s what our customers say about the benefits of working with SafeWorkforce.
"SafeWorkforce offers a wealth of experienced support in Health and Safety."
"Brilliant team that work around your company to facilitate what you require, always on the ball and very effective."
Power On Electrical Solutions Ltd
"Reliable advice and accessible resources make us feel in safe hands with all of our Human Resources needs."
The Pleasance Theatre
“We enjoy working with our SafeWorkforce consultants. They work as an extension of our own staff."
Robert Snelling - Institute of Our Lady of Mercy
“It’s a piece of mind for the staff here because we have no experts in Health and Safety or Human Resources at BMAC. We rely solely on SafeWorkforce to support us in that and there’s never been an issue on either of those."
Daniel Panter - BMAC
“The service, advice, and support we have had from SafeWorkforce have been absolutely invaluable.”
Matthew Orford - Yorkshire Laser
"We will be able to pick up the phone and speak to somebody there and then and not have to wait three days for somebody to return the call and things.”
Jacqui Preston – Fibrelite (Composite Technology)
“We view our SafeWorkforce consultants as an essential part of our team.”
Andrew Wortley, Decorative Panels Holdings LTD (Furniture Manufacturer)
“The relationship we have with SafeWorkforce has been so significant to us as one of our key principles is to be the best, and so having this expert resource makes sure we meet the aspiration.”
Jim Smith - Sim Trava (Franchise Costa)