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RIDDOR Reporting – Making Sure Your Employees are Safe and Your Business is Compliant

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Written by: Alcumus
23rd February

Ensuring the health and safety of your workforce goes beyond mere compliance; it's a critical aspect of fostering business resilience and performance. Effectively managing diverse workforces, internal processes, and a significant number of employees entails the need to stay updated on records and engage in RIDDOR reporting for accidents. However, this task can present challenges and carry the risk of expensive disruptions.

For most businesses, zero accidents and lost working days is the ultimate goal to achieve. Nobody goes to work to get injured. However, the reality in the statistics serves as an apt reminder that we need to do more to prevent workplace injuries, accidents and incidents of ill-health:

  • 693,000 workers sustained injuries in 2019/2020, 111 fatally
  • 32.5 million working days lost due to work-related illness and workplace injury
  • £16.2 billion cost of injuries and ill health from current working conditions

We understand how important it is to make sure your employees are safe at work and that your business is compliant with health and safety at work regulations. Incidents and accidents require immediate analysis and tracking. From reporting a near miss to undertaking a risk assessment, our software and expert teams make it easier and quicker to record, report, analyse and act upon your health and safety data.

In 2019 alone, our ReportLine team managed and reported over 38,000 workplace incidents. As an employer, you must understand your legal responsibility to correctly follow Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR) and be able to prove that you have taken steps to prevent similar incidents from happening again. This helps to make sure that employees are kept safe at work, encourages everyone to follow health and safety procedures and make sure your business complies with the law.

Unless incidents are reported and investigated, the risks are likely to remain, with similar incidents occurring in the future. Without the right information and records, it’s difficult to take any action or make recommendations that could potentially prevent incidents and fatal accidents. Employers who fail to comply with RIDDOR can face fines and a possible custodial sentence in the most serious of cases.

Stephen Dean, Health and Safety Manager, Legal Services Department, Iceland:

“Iceland Foods has been working with ReportLine for many years and have found the service and the software to be efficient, cost effective and reliable. With 960 stores and 25,000 staff reporting in excess of 1,500 accidents a year, we simply could not keep track without it. The incident management system and telephone reporting process is suited to our business as it provides each caller with live support.  This coupled with a database search facility, allowing easy retrieval of reports, and the ability to update any report should new information become available, has proven to be of real value to our claim handlers when investigating accidents or defending claims.”

We’ve produced a new guide – RIDDOR Reporting Made Simple – as a practical resource and framework on how to comply with accident reporting regulations, which looks at: what RIDDOR means for a business, identifying and reducing risk in the workplace, what injuries, dangerous occurrences and occupational diseases are reportable, the specific RIDDOR information which must be recorded, RIDDOR reporting of COVID-19, the importance of achieving RIDDOR compliance and meeting your reporting requirements. Click here to download your free eBook.

Why should you learn about RIDDOR?

  • Drive up employee participation and drive down serious incidents.
  • Achieve compliance.
  • Having visibility of your workplace risks.
  • Keep people safe.
  • Reduce costs.

With over 25 years’ experience, our solutions help businesses to manage workplace incidents and accidents and comply with RIDDOR regulations. Our ReportLine service combines the Info Exchange software with a 24/7 incident reporting phoneline to support you with all your health and safety reporting requirements.

ReportLine gives peace of mind that your employee and business risks are being managed. Our friendly and highly skilled team are available 24 hours a day, seven days a week to help you track, log and report workplace incidents and accidents, as well as capture employee absence and sickness. Qualified IOSH, NEBOSH and RIDDOR specialists ensure reporting is in line with the latest legislation requirements.